- Legal Framework
FECAVA processes personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR), the Belgian Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data, and any applicable implementing or amending legislation.
- Data Controller
The data controller is the Federation of European Companion Animal Veterinary Associations (FECAVA), an AISBL governed by Belgian law.
The data controller is the Federation of European Companion Animal Veterinary Associations (FECAVA).
- Categories of Personal Data
FECAVA may collect and process personal data including, but not limited to, identification data, professional information, contact details, membership and certification records, assessment materials, payment and invoicing data, and correspondence.
- Lawful Basis and Purposes of Processing
Personal data are processed on the basis of consent, contractual necessity, legal obligation, and/or legitimate interest for the purposes of administering FECAVA activities, managing governance and certification programmes, processing applications, conducting assessments, issuing certificates, maintaining registers, and fulfilling statutory obligations.
- Certification-Specific Processing
In the context of FECAVA certification programmes, personal data may be disclosed to examiners, assessors, committees, auditors, and external service providers strictly for assessment, quality assurance, and administrative purposes. Such processing is limited to what is necessary and proportionate.
- Data Retention
Personal data are retained only for as long as necessary to fulfil the purposes for which they were collected, including certification validity, quality assurance, audit requirements, dispute resolution, and statutory retention obligations.
- Data Sharing and Transfers
Personal data shall not be sold or transferred for commercial purposes. Where data are shared with third parties, appropriate contractual and technical safeguards shall be applied to ensure compliance with data protection legislation.
- Data Subject Rights
Data subjects have the right to request access to, rectification or erasure of their personal data, restriction of processing, data portability, and to object to processing, in accordance with GDPR. Requests shall be submitted using the contact details published on the FECAVA website.
- Data Security
FECAVA implements appropriate technical and organisational measures to ensure a level of security appropriate to the risk, including protection against unauthorised or unlawful processing and accidental loss or damage.
- Amendments to the Privacy Policy
This Privacy Policy may be amended at any time. The current version shall be published on the FECAVA website and shall apply from the date of publication.